Administrative & Accounting Support Coordinator
Position Summary
For over 70 years, the team at RLPS has been on a mission to inspire people and transform lives through spaces that enhance wellness, elevate learning, and create community at every life stage. Leveraging our multi-generational expertise and passion for continuous learning, we start by building relationships founded on trust, infused with fun, and grounded in a shared vision of what can be— and create innovative approaches to achieve our clients’ goals.
We are seeking a highly organized and dependable Administrative & Accounting Support Coordinator to serve a central support role within our architectural firm. This individual will be the first point of contact for callers and visitors while also assisting with accounting, clerical, and office coordination responsibilities.
This position requires professionalism, attention to detail, discretion with financial information, and the ability to manage multiple priorities in a fast-paced environment.
To learn more about available benefits, visit Life at RLPS.
Apply NowEssential Duties and Responsibilities
FRONT OFFICE & COMMUNICATION
- Answer and direct incoming phone calls in a professional and courteous manner
- Greet and assist clients, vendors, and visitors
- Manage general firm email inboxes and correspondence as assigned
- Route inquiries to appropriate departments and ensure follow-up
ACCOUNTING SUPPORT
- Assist with accounts payable and accounts receivable processing
- Enter financial data accurately into ERP/accounting systems
- Assist with expense reports and vendor documentation
- Maintain organized digital and physical financial records
- Support with administrative accounting tasks
ADMINISTRATIVE & CLERICAL SUPPORT
- Prepare and format documents and reports
- Maintain organized filing systems (digital and physical)
- Provide general clerical support to leadership and project teams
- Scanning and indexing various documents
OFFICE COORDINATION & HOSPITALITY
- Order, stock, and maintain kitchen and grocery supplies
- Ensure conference rooms and common areas remain organized and presentable
- Support office-wide initiatives that contribute to a professional work environment.
What You’ll Need
- 2+ years of administrative or accounting support experience preferred
- Excellent communication and customer service skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Ability to handle confidential financial information with discretion
- Ability to prioritize and manage multiple responsibilities
SKILLS & ATTRIBUTES
- Professional and polished demeanor
- Reliable and punctual
- Comfortable working independently as well as collaboratively
- Service-oriented mindset
Next Steps
RLPS Architects is an Equal Employment Opportunity employer. If you are a highly skilled Administrative & Accounting Support Coordinator, we encourage you to apply. To apply, please fill out the application below or send your resume to humanres@rlps.com.
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